It took me five months to deliver this project from start to finish, you should plan for it to take three months.
Make a project plan
with the overall timeline and key tasks, a sample is provided in the starter kit. This will serve as an overall guide to conducting the project, key milestones and the dates for major events.
A project concept presentation
That outlines the following, the starter kit contains the presentation used in 2018-19.
a. The objective of the project SHE DARES While the core objective is “to empower women to be fearless”, the means used in 2018-19 was an event where women had to negotiate an obstacle course, reverse mentored by younger girls. For the forthcoming leg of the project, the person is free to choose any means as they see appropriate
b. An introduction to the key anchor of the project
c. Research to support the cause. While the starter kit contains research papers till 2018-19, the person will need to conduct research on papers published
d. The tentative plan of the event or series of events
Set up a core team
Establishing a team that will help and support the person in conducting the project is key to the success of the project. The team consists of the following members:
a. Project Leader – the person conducting the project
b. Mentors – these are adults who will guide, provide feedback, brainstorm, provide contacts for sponsors, etc. Having two to three mentors is imperative to delivering a successful project
c. Managers – these are the project leaders’ peers who will support the back end of doing the project. Communicating with key stakeholders, designing posters, coordinating with event location etc.
The marketing of the event to ensure that it has the largest possible impact is one of the most important tasks. The effort needs to begin very early in the project.
The development of the physical materials to market the event is an important task.
The materials that need to be developed are:
Backdrop of the stage
Logo on T-shirt
These need to be designed and printed by a printer vendor.
The files with the designs for each of these is provided in the starter kit
The first segment of the participants are from the sponsor companies. They need to be nominated by the companies to participate in the event.
To create interest and buzz regarding the event, regular emails were sent out to the participants in the last few weeks running up to the event.
Posters were sent to be put up in the cafeteria of the companies.
The core team of volunteers will need to be expanded, this helps in marketing of the event as also provides support for managing the event. Volunteers both adults and friends of the project lead would be required for the following tasks:
Managing teams of participants
Music and Stage
Email to for your copy of the starter kit